Supplier master
Maintain supplier information and groups for procurement and payment records.
PROCUREMENT & SUPPLIER WORKFLOWS
Buy with better records. Know what arrived.
Organize supplier estimates, purchase orders, receipt notes, purchase invoices and returns so purchasing and receiving teams can work from related documents.
Purchase orders Goods receipts Supplier bills Returns
Purchase Management
THE BUSINESS CHALLENGE
What you ordered and what you received are not always equal.
A supplier may confirm 500 pieces, deliver 450 and send a bill a day later. Treating those events as one document can make it harder to identify shortages or resolve invoice differences.
XlinkONE provides purchasing, receipt and invoice workflows that let the relevant teams record each stage. Supplier masters, item details, taxes and accounting records support the process after goods reach the warehouse.
WHAT YOU CAN MANAGE
Tools for the work behind purchase management.
The important capabilities are the ones that help your team record work consistently and follow what happens next.
Ordering documents
Issue purchase orders and related supplier-facing procurement documents.
Receiving records
Use goods receipt or receipt-note workflows to record arrivals separately from purchase invoicing.
Purchase returns and payables
Record eligible returns and use accounting vouchers to manage payments and supplier balances.
A PRACTICAL WORKFLOW
From requirement to supplier settlement.
Follow the work in a clear sequence, with each stage recorded in the appropriate ERP module.
STEP 1
Place the order
Select a supplier, products, quantities and the commercial terms.
STEP 2
Record receipt
Check and record the quantity that physically arrives.
STEP 3
Post the bill
Enter the purchase invoice, returns if necessary and the related payment activity.
IN A REAL BUSINESS
A shortage found during goods receiving
Your business orders 80 cartons, but the warehouse counts 76. The receipt can record the actual delivery while the purchase document and supplier follow-up remain part of the purchasing process.
YOUR QUESTIONS
What to know about Purchase Management.
These answers explain the intended scope. Actual availability depends on your plan, configuration and the deployed ERP version.
Can goods be received before a supplier invoice?
XlinkONE includes goods receipt and purchasing workflows that allow receipt activity to be recorded separately from invoicing, subject to the relevant document process.
Can purchasing records affect inventory?
Posted inventory-related transactions may affect stock according to the ERP workflow, item configuration and document status.
WORK WITH XLINKONE
Create Your Workspace Bring purchase management into your business workspace.
Explore the available configuration and connect the records your team needs to manage.